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SHRM Specialist, Speakers Bureau & Event Programming in Alexandria, Virginia

Specialist, Speakers Bureau & Event Programming

1800 Duke St, Alexandria, VA 22314, USA

Req #300

Wednesday, January 5, 2022

At SHRM, we are committed to making work, workers and workplaces better through insights-driven policy solutions, learning and development, thought leadership and research. We are shaping the ways employers and employees thrive together. SHRM is empowering our more than 300,000+ members, including HR professionals, business executives, and people managers, to lead as strategic business partners and effective stewards of workplace culture, business productivity, and employee engagement.

The Specialist enables continued growth of the SHRM Speakers Bureau & Event Programming businesses by performing an array of tasks related to internal and external speaker engagement fulfillment and administration. The internal bureau is the program designed to manage speaking engagements for C-suite executives and subject matter experts for chapter and affiliate meetings. The external bureau is a line of business established to serve as a platform for the organization’s voice and elevating SHRM’s position as a thought leader nationally and internationally. The position assists the Director who is responsible for the development and execution of the organization’s Event Programming at existing and newly launched conferences; and assisting to manage the Speakers Bureau. With a focus on content development, this position is responsible for sourcing speakers and topics, communication with speakers, speaker logistics, and working collaboratively across SHRM departments. Assist the Director with developing a profitable business, gaining knowledge of and building relationships with SHRM’s national and international roster of speakers.

Your Day:

  • Develop and maintain a comprehensive monthly reporting package that covers the annual and monthly budget versus the current spend including performing quarterly audit and reconciliation of Bureau expense and report on findings.

  • Collaborate closely with Director and implement day-to-day activities associated with the execution of the business plan that outlines strategic and operational considerations that will be used to evaluate the Internal and External Speakers Bureau and Event Programming business model.

  • Update and maintain all internal event folders calendars, attendance reports, and analyze data related to program performance.

  • Plan, organize and facilitate SHRM State Councils and Chapters for speaker request from initial request to the completion of the engagement including ensuring the Field Services Team is aware and prepared for SHRM sponsored/fulfilled presentations at our chapters and state councils.

  • Serves as a contributor to other select SHRM events; assist with speaker logistics, including data entry of session content and collecting presentations; onsite responsibilities include serving as point of contact and liaison in the Speaker Office, assure room checks, A/V checks, room counts, and session evaluations are conducted.

  • Create measurable standards including but not limited to engagement surveys and reports to ensure the speaking initiatives are effectively meeting the intended results.

  • Develop, maintain, and update website content.

  • Proactively develop and maintain bureau administrative requirements such as policy changes for speaker confirmations, pre-program introductions, and calls with clients, chapters, and state councils, event directors, and SHRM Foundation donations.

  • Ensure distribution of communications such as confirmations, invitations, agreements, pre-event materials and post-event follow-up for each speaking event.

  • Assists the Director in maintaining relationships with speakers and outside event coordinators in addition to coordinating with in-house departments as needed

  • Maintain contact management database (i. e. records of contacts and events with detailed and organized notes, logs of mailings, correspondence). Track and maintain a spreadsheet of outstanding event payments and pending contracts and participates in the weekly meeting with the department to review. Generates and prepares deposit, balance, and travel reimbursement invoices.

  • Other duties as assigned.

Must Haves:

  • Bachelors degree in business administration, communication, marketing, or a related field or high school degree with equivalent relevant experience

  • 3 years of relevant experience in operations and logistics.

  • Experience working with Microsoft Office Applications (Word, PowerPoint, Excel, Outlook) and CRM databases (Salesforce or similar)

  • Excellent written and verbal communication skills.

  • Meticulous attention to detail and excellent organizational skills.

  • Ability to multi-task, meet deadlines, and work in a fast-paced and dynamic environment.

  • Team oriented in addition to being able to work independently.

  • Calm under pressure and able to exercise sound judgment in unexpected situations.

  • Ability to interact with confidence and credibility with customers.

  • Excellent interpersonal skills to deal effectively with all stakeholders.

  • Candidates must have a proven commitment to SHRM's six Guiding Principles:

  • Bold Purpose

  • Excellence & Accountability

  • Flexibility & Agility

  • Smart & Curious

  • Collaborative Openness

  • Push Back to Move Forward

Let Us Know if You Have:

  • Experience in accounting and bookkeeping.

  • Experience in speaker’s bureau industry, publicity, marketing, and membership organizations.

  • Negotiation and contract experience.

  • Familiarity with database management.

  • Strong business acumen.

Physical Requirements

  • Must be able to perform essential duties satisfactorily with reasonable accommodations.

  • Work is generally done sitting, talking, hearing and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.

Work Environment

  • Work is regularly performed in a professional office environment and routinely uses standard office equipment.

  • Travel Required: Moderate 20-30%

Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

SHRM is an equal opportunity employer (Minority/Female/Disabled/Veteran).

We do not sponsor applicants for work visas.

Other details

  • Job Family Meetings and Events

  • Job Function SHRM Products & Services

  • Pay Type Salary

Apply Now

  • 1800 Duke St, Alexandria, VA 22314, USA