SHRM Specialist, Programs in Alexandria, Virginia

Overview

HR People + Strategy is the premier network of executives and thought leaders in the field of human resources. As SHRM’s Executive Network, HR People + Strategy provides members access to forward thinking exchanges, research and publications and executive level networking opportunities. The Specialist, Programs is responsible for managing the educational program offerings and corporate partnerships for the HR People & Strategy (HRPS), SHRM’s executive network. This includes speaker and conference logistics, conference programming, and onsite management. The Specialist also supports sponsorship management to include benefits fulfillment, customer service, and onsite management.

Responsibilities

Your Day:

  • Manage speaker logistics for all HRPS programs. Serve as point of contact for speakers. Collect, update, and share speaker information, including but not limited to contracts, bios, photos, session descriptions, registration, housing, and AV. Gather all speaker presentations and work with internal and external stakeholders to ensure all speaker logistics deadlines are met.

  • Support sponsor management to include updating sponsor prospectus, generating and managing contracts and payments, benefits fulfillment, monthly reporting, and updating website.

  • Develop timelines and manage conference logistics for sponsors to include sponsor logistics letter, mail list fulfillment, conference registrations coupled with customer service.

  • Participate in program committee discussions, create agenda, tracks speaker outreach, and prepare speaker matrices for conferences.

  • Manage onsite speaker logistics to ensure all sessions run as planned, to include room checks, audio-visual checks and session headcounts.

  • Manage and maintain website with speaker information, schedule and sponsor recognition.

  • Manage sponsor webinars through On24 software to include scheduling of webinars and rehearsals, marketing, registration, fulfillment, facilitation and reporting.

  • Communicates post conference evaluations with speakers.

  • Track and process vendor contracts and payments.

  • Respond to all inquiries regarding speaking opportunities at HRPS conferences. Works with internal and external stakeholders to develop signage plan and session evaluations.

  • Other duties and projects as assigned.

Qualifications

Must Haves:

  • Bachelor's Degree

  • 4 years of meeting and event planning experience.

  • Excellent verbal, written, and interpersonal communication skills.

  • Strong attention to detail.

  • Ability and desire to work in a highly collaborative environment.

  • Excellent presentation skills with the ability to present to potential speakers and representatives.

  • Ability to multi-task and meet critical deadlines.

  • High level of confidentiality.

  • Ability to interact in a positive manner with stakeholders and various levels within an organization and display strong customer service skills, diplomacy, and tact.

  • Proficient in Microsoft Office Suite.

  • Internet savvy.

  • Basic math skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit; talk and hear, use hands to type, file, handle or feel. The employee is frequently required to reach with hands and arms. Occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading. May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand, walk, lift, carry and move light to medium weight. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and learn technical information. Light lifting is required. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force to constantly move objects.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is regularly performed in a professional office environment and routinely uses standard office equipment. This job requires occasional travel 0-10%.

The Society for Human Resource Management is an equal opportunity employer (Minority/Female/Disabled/Veteran).

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: accessibility@shrm.org or TDD (703) 548-6990.

Category HRPS