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SHRM Director, Event Management and Logistics in Alexandria, Virginia

Overview

The Events department is responsible for developing and implementing the strategy for conferences, meetings, and expositions in the U.S. The team handles speaker selection, event programming, innovation, meeting planning, exhibit and sponsorship sales, and logistics. The team contributes to developing the strategy for virtual conferences and content capture as well as site selection and logistics support for seminars, and other meetings and events.

The Director, Event Management and Logistics leads the planning, management and execution of SHRM’s Annual Conference, specialty conferences and affiliate conferences, as well as key SHRM internal events. The Director serves as a key collaborator to the strategic development and design for all events. In conjunction with Conference Programming and Exhibit Sales/Sponsorship teams, the Director provides leadership to the department and contributes to a culture of innovation by overseeing high value event experiences, while maintaining strong financial and event implementation practices in order to achieve or exceed all operational and financial goals.

Responsibilities

Your Day:

  • Responsible for overseeing the planning and management of a portfolio of innovative, best-in-class events, ranging in attendance from a few hundred to 20,000+.

  • Oversees staff development, mentors and leads team to accomplish key individual and SHRM objectives.

  • Responsible for overall site selection management for domestic live SHRM events. Fosters and maintains relationships with key vendors, Sales and Operations representatives from key hotel brands, City Convention & Visitor Bureaus, Convention Centers. Responsible for venue contract negotiation and management, drawing on support from SHRM Legal and Finance departments.

  • Responsible for overall development and implementation of the budget for the SHRM Annual Conference, Specialty Conferences and Events department. Serves as budget liaison for the department with Finance and Accounting for Spring/Fall Business Review and Budget cycle. Determines proposed pricing schedules, strategy and increases for SHRM Events working in collaboration with division stakeholders, Marketing and Communications.

  • Responsible, in collaboration with other SHRM stakeholders, for key aspects of the SHRM Annual Conference, to include but not limited to general decor, space layout, management of primary vendors (decorator, housing, convention center, transportation, etc.), volunteer staff management.

  • Oversees planning and implementation of key specialty conferences and other high-profile internal events.

  • Serves as a consensus-builder and critical member working cross-functionally with the Communications and Marketing teams, partnering with colleagues on event strategy and themes, and working collaboratively with diverse stakeholders to ensure plans evolve in connection with SHRM’s mission, brand and business goals.

  • Develops metrics and continuously evaluates outcomes and event success in delivering stakeholder expectations. Develops reports for senior management on key business outcomes and recommendations for future event offerings.

  • Evaluates and utilizes technology options to enhance event experiences and to streamline event operations.

  • Represents SHRM guiding principles in all dealings with a specific emphasis on raising profile within the business events industry.

Qualifications

Must Haves:

  • High school diploma.

  • 10 years of experience in progressive leadership experience, specifically in event and meeting planning, including specific expertise with city-wide conferences and expositions, site selection, contract negotiation, budget development and management, relationship management with vendors and partners, housing management, technical and non-technical vendor leadership and direction, and VIP meeting management.

  • Experience with key software packages, including budgeting and financial management, data analysis and reporting, and meeting planning.

  • Strong project management ability, including the ability to manage teams comprised of SHRM employees, external experts, and partners/contractors.

  • Ability to work collaboratively across the entire SHRM organization, with an inclination to achieve the “best possible” result for members/customers.

  • Excellent communication skills, including public speaking expertise and effective written communication abilities.

  • Strong interpersonal skills.

  • Flexibility, adaptability and a cool head, staying focused in the midst of changing circumstances and effectively problem-solving and guiding flawless results.

  • Substantive experience in working with external vendors and contractors.

Let us know if you also have:

  • Bachelor’s or graduate degree in Business, Marketing or related field.

  • Recognition as a brand ambassador within the events industry.

  • Experience working with volunteer-supported events.

Physical Demands

Regularly required to sit; talk and hear, use hands to type, file, handle or feel. The employee is frequently required to reach with hands and arms. Occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading. Light lifting is required. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force to constantly move objects.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is regularly performed in a combination of office and conference settings and routinely uses standard office equipment. This job requires moderate travel 20-30%.

The Society for Human Resource Management is an equal opportunity employer (Minority/Female/Disabled/Veteran).

Job Locations US-VA-Alexandria

Job ID 2020-1457

Category Events

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