Coordinator, Administrative Services

1800 Duke St, Alexandria, VA 22314, USA

Req #583

Wednesday, March 8, 2023

At SHRM, we are committed to making work, workers and workplaces better through insights-driven policy solutions, learning and development, thought leadership and research. We are shaping the ways employers and employees thrive together. SHRM is empowering our more than 300,000+ members, including HR professionals, business executives, and people managers, to lead as strategic business partners and effective stewards of workplace culture, business productivity, and employee engagement.

Under the direction of the Director, Administrative Services, the Coordinator, Administrative Services, provides administrative and program support to guarantee the smooth execution of ongoing Administrative Services processes and transactions.

Position Description

• Administer staff parking and transit subsidy programs. Maintains parking garage space allocation database and public transit file.

• Primary POC for employee on-boarding. Represents Admin Services at employee orientation.

• Issues building security access cards.

• Manage the calendar for conference/training room scheduling. Aides in coordinating A/V requirements and set-up with Facility Technicians. Manages reservations for SHRM tenants.

• Orders business cards, conference badges and Emergency Wallet Cards for staff and Board Members.

• Acts as the department’s accounting liaison which includes processing all department invoices, assisting with budget development and entry, maintaining all necessary records.

• Perform general clerical duties to include but not limited to faxing, mailings, planning and coordinating meetings and events. Provides support to staff in assigned project-based work.

• Prepare department communications including drafting messages and maintaining files.

• Provide administrative support to executive staff as needed.

Position Qualifications

• High school diploma or equivalent.

• At least two (2) years of experience as an Administrative Assistant or in an administrative support role.

• Proficient in Microsoft Office Suite

• Excellent oral and written communication skills

• Excellent customer service skill

• Ability to perform effectively in a fast-paced environment and meet required deadlines

• Ability to handle confidential and sensitive information

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations.

• Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.

Work Environment

• Work is regularly performed in a combination of office and conference settings and routinely uses standard office equipment.

• Travel Required: Occasional 0-10%

Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran’s status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

SHRM is an equal opportunity employer (Minority/Female/Disabled/Veteran).

We do not sponsor applicants for work visas.

Other details

• Job Family Administrative Support

• Job Function Business Development & Support Functions

• Pay Type Hourly

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• 1800 Duke St, Alexandria, VA 22314, USA