SHRM Associate Specialist, Onboarding & HR Processes in Alexandria, Virginia
The SHRM Human Resources Department is charged with exemplifying the organization’s Guiding Principles by providing service with a bold purpose, with excellence and accountability, flexibility and agility, while being smart and curious open collaborators. Areas of responsibility include total rewards and analytics, talent management and inclusion, organizational learning and talent development, and employee engagement and culture.
The Associate Specialist, Onboarding and HR Processes, is tasked with operational responsibilities which ensure the seamless and timely execution of internal HR process flows that result in the successful implementation of initiatives that reinforce and contribute to a strong, resilient, and high-performing organizational culture and positive employee experience. As a member of the HR team, this individual must exemplify the organization’s Guiding Principles, and ensure that interactions with the HR team are always of the highest quality.
Supports the Senior Specialist, Learning & Development, in ensuring that new employee orientation and the onboarding experience is seamless (coordinates logistics, etc.)
Serves as liaison to the Talent Acquisition Team in ensuring that the transactional components of the new employee onboarding experience are seamless, including, but not limited to, completing, processing, and auditing I-9 forms and the administration of e-Verify
Prepares employee action forms and correspondence related to new hires, transfers, promotions, assignment changes, and employment separations
Handles employee recognition and engagement activities, including, but not limited to, vendor identification and pre-screening
Handles logistics associated with the administration of SHRM’s engagement and training events and activities (including, but not limited to, scheduling rooms, collaborating with SHRM’s Administrative Services team for room and equipment set-up, etc.)
Supports the Executive Office in the implementation of employee engagement events
Supports the Manager, Employee Experience, as needed (preparing offboarding packets, performing post-separation tasks, etc.)
Manages compliance with federal and state employment law postings (physical and virtual) for SHRM headquarters and in all other states where SHRM has offices and/or employees
Supports process improvements
Processes reimbursements and invoice payments
Maintains inventory of supplies
Ensures compliance with SHRM’s records management policy
Provides other general support for the Human Resources team as needed including, but not limited to, maintaining the HR Reception Desk Coverage Schedule, ensuring its weekly completion and collaborative participation by all HR team members to provide Bold Purpose Customer Service to guests to the HR suite
Other projects and duties as assigned
Associates Degree or equivalent ( i.e., two years of post-secondary education, training)
Five years of HR or closely related-work experience
Superior written, oral, and interpersonal communication (customer service) skills
Ability to think critically, independently, and exercise sound judgment
Ability to interact and work with a variety of individuals from diverse backgrounds at all levels of the organization
Exceptional attention to detail and accuracy with a commitment to excellence; an outstanding work ethic; and professionalism
Ability to conduct online research
Proficiency in Microsoft Office and Google Docs
High level of initiative and self-motivation
Highly organized and able to manage multiple tasks simultaneously
Ability to thrive, at times with ambiguity, in a fast-paced culture
Ability to pivot quickly in the face of competing priorities
Willingness to go “above and beyond” to complete assigned duties within critical deadlines
Ability to work independently as well as within a team environment
Ability to exercise tact and maintain highly confidential and sensitive information
Desire to be challenged and value the opportunity to make a difference
Collaborative team player (willing to share thoughts and ideas)
Desire to develop professionally and personally
Coachable & quick learner
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to sit; talk and hear, use hands to type, file, handle or feel. The employee is frequently required to reach with hands and arms. Occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading. Light lifting is required. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force to constantly move objects.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is regularly performed in a combination of office and conference settings and routinely uses standard office equipment. Work is regularly performed in a combination of office and conference settings and routinely uses standard office equipment. This job requires occasional travel 0-10%.
The Society for Human Resource Management is an equal opportunity employer (Minority/Female/Disabled/Veteran).
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: email@example.com or TDD (703) 548-6990.
Category Human Resources